7 Steps to Help you Better in Writing…

Posted: November 23, 2005 by lesliesrussell in Notes

7 Steps to Help you Better in Writing

Doyou want to be a fast writer? Do you want to write effectively? Does ittake you hours to think of what to write and when you get something onpaper, and then you tear it off? Well, if you’re interested inwriting faster, more effectively and efficiently, then you have come tothe right place.

Structure
Any piece of writing, regardless of its genre, has to be composed ofthe following sections: Introduction (with a thesis statement), Body(with Supporting Paragraphs), Conclusion (Summary of previous).

Nowdepending on the type of your piece of writing, the contents of yourBody and Conclusion will be different. However, theIntroduction’s style will more or less stay the same, giving theaudience a brief idea about the topic’s background and the topicitself while outlining the thesis statement.

Thesis Statement
According to the “Tips and Techniques on Writing Better”research, the Single Biggest Mistake Students Make When Writing Essaysis their inability to formulate clear and concise thesis statements.

Allowme to take this research finding and generalize it a little. The mostcommon mistake people make while writing any document or paper ismissing the core point or purpose of their writing, in other words: theThesis statement.

The Thesis statement is the single statement(or 2) that outline the core of the paper; its focus and direction.That’s probably why we will deal with it as a separate step inthe writing process.

Steps:

  1. Brainstorming – Writing down anything that comes into your mind about the topic without attention to structure, sentences or even correct punctuation.
  2. Examine your audience– more often than not, even professionals seem to deliverincomplete or incorrect messages because of jumping onto the writingphase without attention to whom their writing is directed.

    For instance, if you were writing an economic report, then nopersonal opinions are to be incorporated in it, but rather statistics,mathematical calculations and extrapolations only. Whereas, if you werea Systems Analyst writing as System or Software RequirementsSpecification Document, then you will outline all your client’srequirement in the system and your expert’s opinion as to how thefinal solution or system will be structured and on what technology itshould be based.

  3. Writing your thesis statement – think of the core purpose of writing this document and try to formulate a sentence that incorporates the whole idea.

    Lookat the sentence once it’s written – is it clear enough? Letsomeone read it and explain to you what he/she understand from it.Re-iterate this step until the thesis statement is clear enough to yourtarget audience.

  4. Formulating the introduction – based on the thesis statement, start formulating your introduction with background information on your topic leading to your thesis statement.
  5. Writing the paper (body and conclusion) whilst thinking of your audience.
    Look back at the notes you wrote while brainstorming and extract those that satisfy your audience and thesis statement. Now organize these extracted ideas (and any others that pop up in your mind) in the way that best develops your main idea or thesis statement.
  6. Proof read for content errors – revise your audience and thesis statement and then read your whole paper to check on whether or not it conveys the message you want to deliver in the structure you wish; otherwise re-structure your paper content-wise.
  7. Proof read for vocabulary and grammatical (/punctuation) errors– the last step in the writing process where you focus onrevising the grammar, punctuation and correctness of the English (orwhatever language your writing in).


In an effort to point out how the thesis statement and introduction areparts of every piece of writing, we will hereby depict a few examples:
When writing a business proposal, your introduction would focus on theproduct or service your activity will be based on, but also your thesisstatement has to be clear in your mind before you begin to write. Thethesis statement here would be where you state the product/serviceyou’ll discuss, its importance, market relevance and significance.

Whilewriting an economic report, your introduction takes your audiencethrough the most recent relevant economic changes(recession/prosperity), the current trends and international marketimpact, etc. and reaches to the thesis statement. The thesis statementwould again be clear enough to sum up what the report is aiming ontoelaborating on, achieving or establishing.

The 3rd examplewe’ll discuss is writing for the web. Although a little differentfrom writing to newspapers or research institutes in the real (offline) world – in terms of audience and your power to attracttheir attentions – the foundation prevails. You still have tothink of a brief introduction that would grab your reader’sattention and a thesis that would intrigue him to read the wholearticle.

Another technique is to imbed the thesis statementright at the beginning of the introduction and work backwards (eventsand background information wise) through the introduction. However, theformer discussed technique (thesis in the last 3rd of the introduction)is the more common one.

To add to the steps above, there are a few pointers that when practiced, will lead to even better quality of writing.

  1. Read more – the more you read the more educated and well rounded you become; and hence you will be able to write in a better and more experienced quality of writing (College Board).
  2. Write more– as the famous saying has it: “practice makesperfect”. The more you write, the more you’ll be better arewriting the type of papers you’re focusing on (College Board).
 
 
 
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